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Old 01-23-12, 03:28 PM   #1
Poguemahone
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Asked to orgainize a bike swap

Richmond (Virginia) is putting on a Cyclovia on April 22nd, closing a long stretch of Cary street to vehicular traffic. As part of this, I've been asked to organize a bike swap. For those of you in the know, it's likely the swap will be held on the same block of Cary as the Re-Cycles shop, who I will try to talk to on the morrow.

What I'm curious about is if any of you have organized a swap before or have any ideas on how to run one. I'm trying to keep the table space for this relatively cheap (actually, in the tradition of T-town, you'll need to bring your own table) and there will be no admission fee, as it is part of a larger public event. Not supposed to be a money maker. I've figured that I need to find out exactly how many spaces I'll have and do some sort of registration, that I need to talk with some of the local dealers, possibly set up a website, draw up some posters and cards to have prior to Westminster, a few other things. Any more?

With any luck this-- both swap and Cyclovia-- will be yearly events.

Thanks in advance, Pogue
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Old 01-23-12, 08:13 PM   #2
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Sounds like fun, and a great learning experience. Sorry I don't have any sage advice, but if you were in my area I would offer to help.
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Old 01-23-12, 08:29 PM   #3
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I've never organized one.....I've set up at a few.

The outdoor ones have always been drive up and set up with your own tables.

The Madison Swap 2 weeks ago was, IMO, rather well organized with event staff helping unload in the morning. It was a bit overwhelming as I did not expect so much help. I had brought a helper and a hand dolly with me but did not need it, they had lots of people and lots of 4 wheeled carts to assist.

The MTB org. I belong to had their first swap last Spring..........I had to carry all my stuff through a double doored breeze way with no way to prop the doors open and then up a flight of stairs. On the bright side they had tables and free to set up for org. members which at $25 for a membership it encouraged new people to join our not for profit org.
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Old 01-24-12, 04:04 AM   #4
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I have never set one up but selling at one was sure an eye opener. People want stuff.
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Old 01-24-12, 05:01 AM   #5
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I can't think of a better guy to do it, Pogue. Having never organized a swap meet, I haven't a clue, but having created, directed, and managed dozens of 5K, 10K, etc events, I can send some really poor advice your way via PM. That day has me already committed, but I'll send what I can.
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Old 01-24-12, 08:31 AM   #6
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I've set up big events (although not a bike swap)--I would probably be willing to help.
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