If your staying overnight in a hotel the night before you leave. Ship the case to the hotel, and ask them to hold the cases for you. Buy the cases they offer for the bike, the bike will be shipped to your dealer already packed in the cases.
As far as packing the bike, before you leave home take the bike apart and pack it, then unpack it and assemble it. Do this three or four times, or more. Untill you have it down pat. Take some photos of the bike packed in the case, and place them in the case, it will help when you have to repack the bike. Also place all the tools you needed to disasemble the bike in the case, you will need them to reasemble it. It sounds simple but I had friends the flew from Ca. to ride in New England last fall. They left the wrench for the S&S couplers at home.... I ended up making them another wrench.
I've always liked the Bike Friday cases, they turn into a trailer so you just tow them behind the bike.
"When the spirits are low, when the day appears dark, when work becomes monotonous, when hope hardly seems worth having, just mount a bicycle and go out for a spin down the road, without thought on anything but the ride you are taking." - Arthur Conan Doyle