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Organizing Data Sticks

Old 01-17-14, 03:27 PM
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Organizing Data Sticks

They're small, they contain a lot of data. How do you know what is where?

My best solution so far is that each one is on a lanyard caged from tradeshows. I have a sticky note taped around one side of the lanyard with information about what's on the data stick. I think I may get a tie rack to put all the lanyards on.

How about you?
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Old 01-17-14, 04:16 PM
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one massive stick with everything on it. (aka portable 2TB drive)
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Old 01-17-14, 04:19 PM
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I throw them all in a big drawer and mix them around. I generally only use them for moving data from one place to another not for storage.
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Old 01-17-14, 04:36 PM
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I weigh them and arrange them by weight. I figure the heavier ones have more data on them.
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Old 01-17-14, 07:47 PM
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I only use them for short term storage. SD cards are generally for my pictures and videos and after shooting the files get transferred to permanent storage.

Thumb drives I use for some jobs I get loading up OS upgrades and such.

Memory is getting so inexpensive! For my first digital camera (A Nikon Coolpix 900, 1.5 megapixels MSRP $999 shipping with a 4 megabyte starter card) I immediately bought a 15 megabyte Compact Flash card for $124.

I get 16 gig SD or USB drives as party favors nowadays. A 2 TB portable drive is like $99 full retail.

I am thinking now about cloud storage of my music and images.

Oh, a kind of funny story about USB memory.

Got a job servicing coupon printers in retail locations. Because of the age of the equipment it wouldn't accept a USB drive greater than 2 gigs. I was in a panic looking for a drive that small. Finally found one in my son's junk drawer. I'd bought when he was going into High School and paid like $20 for it.

It sees semi regular use...

Last edited by ahsposo; 01-17-14 at 07:51 PM.
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Old 01-18-14, 08:29 AM
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Originally Posted by jsharr View Post
I weigh them and arrange them by weight. I figure the heavier ones have more data on them.
Beware the ones that weigh the same as a duck.
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Old 01-18-14, 10:16 AM
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Originally Posted by ahsposo View Post

Oh, a kind of funny story about USB memory.

Got a job servicing coupon printers in retail locations. Because of the age of the equipment it wouldn't accept a USB drive greater than 2 gigs. I was in a panic looking for a drive that small. Finally found one in my son's junk drawer. I'd bought when he was going into High School and paid like $20 for it.

It sees semi regular use...
I got a digital camera at a yard sale last summer. $5, good for snap shots for hiking. It didn't come with an SD card. I checked the specs on the camera and it only took a 1gb SD card max. Do you know how hard it is to find a 1gb SD card? I ordered one from the big blue box store and when I got it they had sent me a 2gb SD card (accidently I think). I couldn't use the 2gb card so I returned it. Finally got one on ebay for $5.
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Old 01-18-14, 10:49 AM
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Originally Posted by ahsposo View Post
I only use them for short term storage. SD cards are generally for my pictures and videos and after shooting the files get transferred to permanent storage.
What is permanent storage? CD's decay, and files are getting so big that they don't store much. A spare hard drive is suspicious. I'd love to know of a storage medium that is large, flexible and will last the rest of my life at least.
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Originally Posted by Bjforrestal View Post
I don't care if you are on a unicycle, as long as you're not using a motor to get places you get props from me. We're here to support each other. Share ideas, and motivate one another to actually keep doing it.
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Old 01-18-14, 11:38 AM
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Originally Posted by Artkansas View Post
What is permanent storage? CD's decay, and files are getting so big that they don't store much. A spare hard drive is suspicious. I'd love to know of a storage medium that is large, flexible and will last the rest of my life at least.
What do you mean by 'suspicious'? I have one of these and I love it. It's actually my second one of those, the 1st died a couple weeks ago after a couple years of a lot of bicycle travel including getting hit hard once by a car, but as a transfer drive everything on it was copied from elsewhere, so I just needed to get the replacement online before the 'elsewhere' drives died (mission accomplished).

I still expect it's only a matter of not too much time before 1 or 2 TB is available on a thumb drive or microsd card for less than a c-note, that's what I really want.

I also have a few 1-2 TB external drives on my desktop that I back stuff up among, so I have 2-3 copies of everything I need. A drobo type of thing would be tidier but a steeper setup cost. It's possible I could break the drives I have out of their cases and put them into an empty drobo case so I could be more efficient (only one redundant drive among them all instead of each drive having a redundant counterpart)

And I have an ativa 4gb usb drive that is a smaller than an sd card but larger than microsd on my keychain (the usb connector slides out of the case) for quick transfers. That is entirely temporary. But at some point there'll be enough bluetooth or whatever that I won't need that either.
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Old 01-18-14, 12:46 PM
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I tag them with these:

https://www.staples.ca/en/Staples-Key...9_2-CA_1_20001
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Old 01-18-14, 01:27 PM
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Originally Posted by Artkansas View Post
What is permanent storage? CD's decay, and files are getting so big that they don't store much. A spare hard drive is suspicious. I'd love to know of a storage medium that is large, flexible and will last the rest of my life at least.
I've come to the conclusion that in addition to an external hard drive or two, cloud storage is also part of a prudent back up strategy.
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Old 01-18-14, 04:12 PM
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I label them with my label maker. I use the 1/4 inch labels.

Most of my flash drives are just for software and operating system installs.
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Old 01-18-14, 09:53 PM
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Originally Posted by AEO View Post
one massive stick
That's what she said?
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Old 01-18-14, 10:33 PM
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solution 1: buy a 32GB thumb drive, transfer everything to it. Now you have one.
solution 2: external hard drive
solution 3: stop using thumb drives
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Old 01-19-14, 01:51 AM
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Originally Posted by HardyWeinberg View Post
What do you mean by 'suspicious'?
An external hard drive is subject to the same problems as any other hard drive. It's going to go down sooner or later.

I've got a 500 GB drive. And I try to have several backups, but I'm not satisfied with any of them really.
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Originally Posted by Bjforrestal View Post
I don't care if you are on a unicycle, as long as you're not using a motor to get places you get props from me. We're here to support each other. Share ideas, and motivate one another to actually keep doing it.
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Old 01-19-14, 10:28 AM
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Originally Posted by Artkansas View Post
An external hard drive is subject to the same problems as any other hard drive. It's going to go down sooner or later
get a solid state portable then. it's no different than a usb thumb drive.
https://www.amazon.com/Shadow-trade-2...ve+solid+state
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Old 01-19-14, 01:26 PM
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Originally Posted by Artkansas View Post
What is permanent storage? CD's decay, and files are getting so big that they don't store much. A spare hard drive is suspicious. I'd love to know of a storage medium that is large, flexible and will last the rest of my life at least.
If you really want to store something long term then store it off site in one of those online backup services.
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Old 01-19-14, 01:31 PM
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Originally Posted by skijor View Post
Beware the ones that weigh the same as a duck.

She's a witch!

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Old 01-19-14, 04:49 PM
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I use Google Drive for cloud storage for the under 15 gig data, then a 32 gig USB for primary data. I use smaller USB's to transfer data as needed, though I've rarely had issues getting stuff off and on Google.

I keep the 32 organized with the same folder names as the primary PC, bit don't bother with the transfer USB's.

I also use a free app from Microsoft called SyncToy that allows you to link files on the Google Drive PC folder, to the primary PC files and to the 32 gig USB (Once installed). The local Drive folder then automatically syncs to the cloud. SyncToy lets you can select which folders and/or files to sync and can do so according to a defined schedule. It's a great program and works flawlessly.

I also do regular maintenance on my smaller USB's dumping the data or saving, thus don't get into issues of where a file is located.

Last edited by Steve B.; 01-19-14 at 04:52 PM.
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Old 01-23-14, 06:06 PM
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I back My Stuff up to an external HD. If the regular HD dies I got the backup. If the backup dies I have the original. If they both die at the same time I am SOL. Thinking about a 3rd backup drive and keeping it at work maybe.

As to thumb drives. Mine are not organized well. Some have data from years ago that doesn't exist anywhere else. But there is nothing on them that would be critical if I lost one.

Other than having backups or multiple backups I don't know what you can do. Everything dies eventually.
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Old 01-23-14, 07:12 PM
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Originally Posted by jsharr View Post
I weigh them and arrange them by weight. I figure the heavier ones have more data on them.
This.
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Old 01-23-14, 07:50 PM
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The data weight thing is misleading because 30gb of Air Supply songs weigth less than 30gb of lead ingot pics... cuz air is lighter than lead... Its elementary school science
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Old 01-24-14, 09:21 AM
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Originally Posted by locolobo13 View Post
I back My Stuff up to an external HD. If the regular HD dies I got the backup. If the backup dies I have the original. If they both die at the same time I am SOL. Thinking about a 3rd backup drive and keeping it at work maybe.

As to thumb drives. Mine are not organized well. Some have data from years ago that doesn't exist anywhere else. But there is nothing on them that would be critical if I lost one.

Other than having backups or multiple backups I don't know what you can do. Everything dies eventually.
Everything dies eventually. For sure.

If it is important keep two copies of it.
If it will cause financial devastation to lose it, keep three copies of it and keep one of those copies somewhere other than your home.
If it is a matter of life or death, keep five copies.

Personally, all my data is stored on a NAS device with two drives in RAID 1 (Mirrored). That is also backed up to a USB hard drive, in case something happened to the NAS hardware itself (like a power supply failure). Important stuff, including financial documents, are synchronized to my personal cloud storage (a server running owncloud that I manage). I don't have anything that is a matter of life or death.

The RAID 1 setup has been very useful, as I've replaced both drives in it since I bought it about six years ago.
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Old 01-24-14, 10:43 AM
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Originally Posted by RubenX View Post
The data weight thing is misleading because 30gb of Air Supply songs weigth less than 30gb of lead ingot pics... cuz air is lighter than lead... Its elementary school science
lol
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Old 01-24-14, 03:08 PM
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Originally Posted by RubenX View Post
The data weight thing is misleading because 30gb of Air Supply songs weigth less than 30gb of lead ingot pics... cuz air is lighter than lead... Its elementary school science
But what if all the songs were gold albums?
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